Working Group Meeting 2025

Registration: Please use the event calendar of our PhD Portal.

Context: BarCamp 

A BarCamp is an informal, participant-driven event where attendees share and learn in an open environment. BarCamps do not have a predefined agenda; instead, the content is created and driven by the participants themselves.

For each of the six BarCamp sessions, there will be a pre-defined number of parallel discussion sessions dependent on the number of registered participants. The focus is set on collaboration, interaction, and the exchange of ideas. Accordingly, a discussion group should not comprise of more than 10 participants.

Each researcher is expected to present at least one topic that he/she wants to discuss with the audience. Other participants indicate (without commitment) if they are interested in discussing the proposed topic(s). The total number of interested participants is recorded and then assigned to one of the six discussion sessions. The session table is filled in a way that those discussion topics with the most potential discussants are held in parallel. Session topics can be merged and switched to different sessions during the topic presentation phase. Once the session table is complete, the topics with the least number of potential participants will be discarded from the list and replaced by new topics. By the end of the presentations, topics can be merged again or switched by request. After the last round of negotiations, the sessions are set and the discussions can start.

Every discussion session lasts for approx. one hour. Discussion sessions are held in different rooms or spaces. Each session is led by the participant who originally proposed the topic. Sessions can be presentations, discussions, workshops, or any format that encourages interaction. To facilitate exchange between CRC projects, participants from the same project are advised (but not forced) to attend different sessions in parallel discussions. While BarCamp rules do not prohibit changing session discussions, we encourage researchers to stay with their selected session and help document the results.

The discussants are required to draft minutes of the session and document any to-dos or action items they identify. Ideally, potential ideas for joined cross-project publications are identified. The protocol is predefined and will be distributed on the event.
At the end of the day, all participants gather to share key takeaways of their session and collect feedback from the other researchers not participating in that session. This session will be virtual, so that PIs can also can provide their feedback and thoughts.
At the beginning of the second day, there is a possibility to regroup some discussion sessions, or to propose new topics if further discussions on an identified topic is necessary. A second discussion slot for the same topic is not forbidden, but not should be limited.